Meeting and Conference room rentals IN FEDERAL WAY

Conferences & Business Meetings Made Easy. Take your next business conference to the next level and stick close to the community! Our room rentals are the perfect solution for everything from a business luncheon for 50 or a holiday party for 200! The Federal Way Community Center can accommodate both — and much more.

Ease of Access. We’re located in a greenbelt area just steps from Celebration Park, close to I-5 and other major highways. We have more than 200 on-site parking spaces available.

Whether it’s a corporate meeting, staff training, cocktail reception, lecture, client cultivation event, holiday parties or fundraisers, the Federal Way Community Center offers a host of options that will maximize your budget and delight your guests.

Take a quick tour below and contact us to book your rental

Your Rental Experience

  • 200+ Parking Spaces
  • Kitchen Add-On Rental Available*
  • Beautiful Location
  • Multi-use Rooms
  • Projectors In Each Room

OPEN HOUSES

Join us every Monday from 6:30 PM to 8 PM for our Rental Open Houses!
Explore our available spaces, complete paperwork hassle-free, and have all your questions answered. Don't miss this opportunity to find your perfect rental. See you there!

THE BANQUET HALL | ALDER, BIRCH, & CEDAR

Our 3 bay banquet hall is perfect for both large and small gathers with closing bay walls that can separate the hall into 3 separate rooms. Ideal for larger conferences, staff trainings,  professional development days, lunches, dinners, business meetings, day retreats, breakout rooms, banquets, and more! 

Our banquet hall incorporates the spaciousness of contemporary architecture with the natural beauty of the outdoors. Tall windows and high ceilings let in natural light and allow expansive views of native trees and plants that create a perfect setting for a special occasion or business meetings. Exterior doors provide easy access for an indoor/outdoor event, and a landscaped terrace makes an ideal naturalistic backdrop.

The banquet suite is composed of three flexible-design rooms — Alder, Birch and Cedar. Each room comfortably seats 96 banquet style, perfect for smaller events. For larger functions, we recommend combining two rooms or renting the full suite. 

* Customers must supply their own tables and chairs for patio seating.

FULL BANQUET HALL

  • ROOM SIZE: 90ft x 47ft
  • MAX GUESTS: 250

TWO ROOM COMBO 

  • ROOM SIZE: 54ft x 47ft
  • MAX GUESTS: 180

ONE ROOM 

  • ROOM SIZE: 27ft x 47ft
  • MAX GUESTS: 96

PATIO SPECS

  • SIZE: 20ft x 15ft
  • Included ONLY in Banquet Hall Rentals*

THE FOREST LOUNGE

The Forest Lounge provides a an intimate and comfortable space for you and up to 70 guests. A perfect location for luncheons, professional development days, conferences, staff trainings, board meetings, and more. Enjoy the beautiful scenery of the wooded area behind FWCC.  Complete with a kitchenette for your convenience. 

Renting The Forest Lounge:

  • ROOM SIZE: 34ft x 30ft
  • MAX GUESTS: 70 

THE MAPLE ROOM

Our Maple Room provides the perfect space for smaller gatherings. This room is excellent for smaller board meetings, professional development days, staff trainings, off-site business meetings, lectures, and much more. This room also makes a great add-on to your Banquet Hall rental! Allowing you the extra space for buffet set-up or a smaller breakout room.

Renting The Maple Room:

  • ROOM SIZE: 30ft x 20ft
  • MAX GUESTS: 30 

FREQUENTLY ASKED QUESTIONS (FAQS)

  • SEE FULL ALCOHOL INFO DOC HERE
  • Serving alcohol is permitted with a licensed bartender (hosted bar), with a banquet permit, which must be posted for the duration of the event with a banquet permit.
  • Beer, wine, and champagne is permitted.
  • All alcohol must stay within the designated rental area.
  • Serving alcohol must stop at least two hours prior to your end rental time.
  • Kegs must stay outside, and be served out of a plastic garbage can.
  • To maintain adequate security measures in light of the size and nature of the event, the City may schedule licensed security at the expense of the applicant. Fees for security will be determined at the time of rental application.

Yes. FWCC will provide tables and chairs but it is the renters duty to set them up.

FWCC does NOT cater. Choose from our list of preferred caterers or use one of your own. You may also rent the adjoining full-service kitchen, available to a licensed caterer only. Alcohol is allowed with a Licensed Bartender and a banquet permit from Washington state. Additional catering and bar guidelines will be provided as part of your rental contract.

  • There is a fee to use the catering kitchen of $300

Yes. Multi-Room rentals are allowed. Minimum rental amount of 2 hours per day required. New daily rental rates apply

The following is a list of items that are NOT allowed in the FWCC rental areas.

  • Tacks/staples
  • Tape
  • Wire
  • Putty
  • Confetti and glitter
  • Confetti balloons
  • Throwing of rice or birdseed indoors or out.
  • No releasing of balloons or animals such as doves or butterflies into the environment.
  • Fog machines / Bubble Machines
  • All cancellations must be received in writing.
  • Cancellations made more than 60 days prior to rental will receive a full refund and 100% of damage deposit. A $25 administrative fee will apply.
  • Cancellations made 60 to 31 days prior to rental will receive 50% of the rental fee and 100% of the damage deposit. A $25 administrative fee will apply.
  • Refunds will not be issued for cancellations 30 days or less prior to the event. 100% of the damage deposit will be returned.

FWCC is happy to provide additional rental materials for your event.

  • Linens: $8 /linen
  • Projector: $50 /day
  • Bistro Tables: $10 /table
  • Power Point Clicker: $10 /day
  • Sound System with Mic: $150 /day
  • Microphone: $10/mic
  • Easels: $20/easel

All set up and decoration must be done by the renter DURING the rental time period. No early entry is allowed. Additional time can be added to your rental (depending on availability) for an additional fee.

Questions?

Shannon Rivers

Shannon.Rivers@Cityoffederalway.com

 

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